Assistant Director of Operations

by | Apr 9, 2024 | Uncategorized

Assistant Director of Operations

REPORTS TO: Director of Operations

STATUS: Full-Time / Exempt

SALARY RANGE: $50,000 – $60,000 DOE

100% paid medical/dental/vision insurance for employees, Paid Vacation & Sick Time.

 

JOB SUMMARY:  In partnership with the Director of Operations, the Assistant Director of Operations is responsible for Club operations related to programs, safety, facilities, staff development, and budget management sites within the organization. Applicant should be self-motivated, cooperative, mission-oriented, and able to effectively communicate with the Operations Director, Executive Director, Club leadership team, and Board of Director, youth, and families.  Must be passionate about the Club’s mission to inspire and empower all young people, especially those who need us most, to reach their full potential as responsible, productive, and caring citizens.

 KEY ROLES (Essential Job Responsibilities):

LEADERSHIP

  • Lead the Club School Sites by implementing operations, policies, and procedures.
  • Oversee operations and programs at assigned sites that support the emotional and physical safety of Club members and staff, as well as the achievement of Youth Development Outcomes.
  • Recruit, train, and supervise the leadership staff at assigned sites.
  • Maintain vision and purpose, making complex decisions, problem-solving, managing challenges, and negotiating issues while keeping the focus on the Clubs mission and objectives;
  • Display the energy & drive to inspire and motivate others to achieve strategic and operational goals;
  • Manage operational and programmatic processes at assigned sites ensuring best practices are sustained and reviewed regularly for efficacy;
  • Ensure the effective execution of performance management systems at assigned sites.
  • Work with the Operations Director to promote effective communication on operational issues, policies, and procedures.
  • Actively engage in strategic planning to ensure the Club is delivering on its mission to meet the needs of area youth;
  • Support the growth and development of new sites and initiatives.

FISCAL ACCOUNTABILITY

  • Assist in the development of monitoring of the annual operating budget at assigned sites.

SAFETY & RISK MANAGEMENT

  • Ensure policies and procedures at assigned sites are implemented and maintained consistent with BGCA membership requirements and local, state, and federal laws. Provide guidance and technical assistance as needed.
  • Ensure systems are in place to track mandatory training upon hire and that staff receive annual training on safety policies and procedures, crisis management, first aid and CPR, civil rights, etc.
  • Assist the Director of Operations in updating the Club’s Safety Operations Manual as needed;
  • Participate in safety inspections at assigned Club sites ensuring repairs are addressed in a timely manner;
  • Ensure that accidents and incidents are documented and followed up on in a timely manner.

HUMAN RESOURCES

  • Supervise and conduct annual performance evaluations for direct reports;
  • Facilitate organizational staff development opportunities, including staff training initiatives and leadership development programs
  • Provide support and counsel to subordinates in matters of operations, programs, safety, facilities, policies and procedures, etc.
  • Work with the Director of Operations on strategies to increase employee satisfaction.

FACILITIES: 

  • Ensure facilities at assigned sites are managed and maintained in a way that reflects positively on the organization;
  • Oversee and provide expertise in managing the use of partner facilities;

BOARD OF DIRECTORS 

  • Support Board Impact Committee as well as other committees and task forces as assigned;

FUNDRAISING AND COMMUNITY:

  • Assist, as needed, with fundraising efforts including site tours, special events, grant outcome implementation, and grant reporting, as needed.
  • Develop and maintain strong collaborative partnerships with other youth-serving organizations and community groups;
  • Develop and maintain strong partnerships with educational institutions, law enforcement, and the business community;
  • Represent the organization in the community and promote the Boys & Girls Club through speaking engagements, media events, and special events.

OTHER REQUIREMENTS:

  • Possess a Bachelor’s degree from an accredited college or university, or have equivalent experience;
  • A minimum of 5 years of work experience in non-profit operations management and supervision,
  • Preference will be given to those with considerable knowledge of the mission, objectives, policies, and programs of Boys & Girls Clubs, and of the principles and practices of non-profit organizations;
  • Demonstrated ability to organize, direct, inspire, coordinate, and lead complex teams;
  • Strong communication skills, both verbal and written;
  • Ability to manage multiple tasks and to develop solutions to problems under limited supervision;
  • CDL License preferred.

BENEFITS:

  • Paid Vacation (2 weeks, with increases after 5, 10, 15 years)
  • 2 Discretionary Days
  • 8 Sick Days
  • Paid Holidays
  • 100% paid medical/dental/vision insurance for employee
  • Retirement Plan
  • Life Insurance
  • Short and Long Term Disability Coverage
  • Mileage Reimbursement
  • Civic/Service Club Dues

EQUAL EMPLOYMENT OPPORTUNITY

Boys & Girls Clubs of Ada County is committed to a policy of equal employment opportunity. We do not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, physical or mental disability, marital or parental status, sexual orientation, military status, genetic information or any other basis prohibited by local, state or federal law in any of our activities or operations.

HOW TO APPLY

Interested parties should submit a resume and cover letter to Robyn Ure at robynu@adaclubs.org.

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